Our Essential Guide for Effective Non-Profit Asset Management
November 14, 2024
Assignable Assets
Streamline asset management by assigning items to employees or locations with ease. Gain full visibility into asset history, track their lifecycle, and improve accountability with digital signature checkouts. Stay ahead of deadlines with automated return reminders, ensuring no asset is ever misplaced or overdue.
Enhanced Asset Visibility
Never lose track of assets with clear assignments and complete lifecycle tracking.
100%
asset traceability
Improved Accountability
Ensure accountability with digital signatures, minimizing asset disputes.
95%
reduction in asset-related conflicts
Efficient Return Management
Prevent overdue returns with automated alerts, keeping your asset circulation on track.
80%
80% decrease in late returns
Clear Asset Assignments
Stop wasting time searching for misplaced assets or clarifying whoʼs responsible for what. With clear assignments, youʼll always know where each asset is and who is using it. Assign assets to employees or locations with just a few clicks and instantly improve visibility and accountability.
Digital Signature Checkouts
Ensure accountability by requiring employees to confirm asset checkouts with a secure digital signature. This creates an irrefutable record of responsibility, reducing disputes and ensuring assets are properly managed. Whether itʼs a long-term loan or a short-term assignment, every transaction is documented.
"BlueTally is super simple to use, yet boasts powerful integrations. It's user-friendly, with clear setup guides and rapid feature updates"
"BlueTally excels with its seamless Intune, Azure AD, and Jamf integrations. User-friendly and competitively priced, it stands out for businesses."
"Fantastic tool with excellent support. The team is responsive and helpful. Intuitive and affordable, with ongoing improvements making it even better."
“It’s great. I have a good tracking of all the assets I have, who has what and all the info I can imaging needing connected to all the assets.”
Lifecycle Tracking
Get a complete overview of each asset’s journey, from acquisition to retirement. Track who has used an asset, where it’s been assigned, and its current status. This detailed history helps you make informed decisions and maintain compliance with company policies.
Eliminate Overdue Returns
Never lose another asset or miss a return deadline. Receive proactive alerts for upcoming due dates, helping you stay on top of returns and minimize overdue assets. With timely notifications, you’ll keep your operations running smoothly and avoid unnecessary asset replacements.
Automatic Device Discovery & Assignment
BlueTally integrates directly with leading MDM platforms like Intune, Autopilot, Jamf, and Kandji to fetch all your devices and add them as assets to your inventory automatically. It goes further by automating checkouts, assigning devices to employees based on your MDM setup. This ensures your inventory is always up to date, eliminates manual entry, and helps you maintain complete oversight of your assets with minimal effort.
Experience it yourself.
Explore our live demo site to discover BlueTally’s incredible potential. Dive in and explore the impressive array of features and capabilities today!
Powerful Integrations
BlueTally seamlessly integrates with Azure Active Directory, Intune, Jamf, Teams, Okta, Slack, OneLogin and more. You can also integrate BlueTally into your existing workflows using our flexible API. Read more about our integrations here.
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More features.
Security
BlueTally is SOC 2 certified and hosted on Amazon AWS, backed by Amazon's security features. Your traffic is encrypted by 256-bit SSL, and multi-factor authentication is available and can be forced for your entire team.
Licenses
Add your software licenses to BlueTally, and manage everything in one place. You can enter how many seats you have available for the license, and check it out to assets or employees.
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Accessories
Keep track of all your accessories, check them out to employees and keep a trail of how many accessories have been given to an employee, as well as how many are left. Receive notifications when running low.
Consumables
Get an overview of how many consumable items you have left, such as Printer Ink - and check them out to employees easily. Get notified when you are running low based on a minimum quantity.
Components
Add hardware components to BlueTally, such as RAM or SSDs, and easily check them out to assets - that way you always know which asset a component is sitting in. Get notified when you're running low.
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Attachments
Upload as many attachments as you want to assets, accessories, components, consumables or licenses. Have all relevant and important documents in one place, such as user manuals.
Role-based Access
Invite other users into your BlueTally account and decide which level of access they should have. Get a full overview as administrator of all actions users have performed on the platform.
Locations
Add all your company or organisations physical locations to BlueTally and keep track of which assets currently are at a specific location. Add as many locations as you would like.
Employees
Add all employees or team members that you would like to be able to checkout assets to. That way, you can easily see which employee currently has an asset, and how many assets the employee has.
Low Stock Notifications
Receive notifications in BlueTally or via email whenever the available amount of licenses, consumables, components or accessories goes below the predefined minimum quantity.
Mobile Friendly
Take BlueTally with you anywhere you go, and have the ability to keep track of your assets and make changes and updates from anywhere you are, as our platform is fully responsive and works on all devices.
One-Click Import
Import data from any other platform or from your spreadsheets by using our Import feature, which gives you Excel files that you can simply copy/paste your data into and import into BlueTally with one click.
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