Background
Peach Property Group, a leading German real estate company, manages a diverse portfolio across multiple locations. Their IT department faced ongoing challenges in maintaining a clear and accurate inventory of their assets.
The inefficiencies became especially apparent during onboarding and offboarding processes, where it was unclear who had which hardware, leading to delays and errors. Without a proper asset management solution in place, the team relied on Excel and SharePoint lists, which were difficult to maintain and prone to inconsistencies. Worse still, transfer lists were archived as paper documents, adding an unnecessary administrative burden.
Vincent Wischerath, IT Administrator, described the situation as “confusing” and noted that errors in inventory management made it impossible to gain reliable insights into stock levels, order requirements, or the overall value of their inventory.
Objectives
Peach Property Group needed a solution to:
- Reduce workload and errors: Automate manual processes and eliminate the need for cumbersome tools like Excel.
- Improve transparency: Gain real-time visibility into stock levels and inventory details across locations.
- Enhance usability: Find a solution that was simple to implement and intuitive for the entire team to use.
- Streamline reporting: Generate reliable, actionable insights for better planning and decision-making.
Solution
After evaluating several options, Peach Property Group chose BlueTally for its user-friendly design and powerful features tailored to IT asset management. The implementation process was straightforward, thanks to BlueTally’s flexibility and robust import functionality.
Key features that stood out included:
- Automatic Synchronization: Seamless integration with Microsoft Intune and employee directories eliminated time-consuming manual updates.
- Picklist Check-Out: Automated the onboarding and offboarding process, ensuring assets were properly assigned and tracked.
- Customizability: BlueTally offered a high degree of customization, allowing Peach Property Group to adapt the platform to their specific needs effortlessly.
Vincent shared:
"BlueTally appealed to us from the very first demo. Once you familiarize yourself with the program, it is super easy to use."
Results
BlueTally quickly became an integral part of Peach Property Group’s infrastructure, delivering significant improvements:
- Time Savings: The onboarding and offboarding process became much faster, saving the team several hours each month.
- Transparency: Real-time visibility into hardware availability and stock levels at different offices enabled better decision-making.
- Improved Reporting: Reliable inventory reports allowed the team to plan orders more effectively and avoid stock shortages.
- Enhanced Usability: The team found asset management not only efficient but also enjoyable.
Vincent explains:
"It saves us a lot of time in the onboarding and offboarding process. Everyone can easily see which hardware is available and in stock in which office."
Unexpected Benefits
Beyond addressing their core challenges, Peach Property Group experienced additional benefits:
- Exceptional Support: Vincent highlighted the value of BlueTally’s customer support and ongoing development: “I feel that the customer’s needs are really taken into account.”
- Continuous Innovation: The frequent rollout of new features and customizations kept the platform aligned with their evolving needs.
These unexpected benefits solidified BlueTally’s place as an integral part of the company’s IT infrastructure.
Conclusion
BlueTally transformed IT asset management at Peach Property Group, eliminating the chaos of manual processes and ensuring transparency for the entire team. As Vincent noted:
The program has become an integral part of our infrastructure, and it's hard to imagine life without it.
